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2019 Photo Contest Terms and Conditions

Sponsor

Sponsors (“Sponsors”) are:

  • Smaller Earth Group, 4th Floor Atlantic Pavilion, Albert Dock, Liverpool, L3 4AE, United Kingdom
  • Cultural Homestay International, 255 West End Ave, San Rafael, CA 94901, USA
Acceptance

Acceptance by visiting, using or submitting content to this website, including the smallerearth.com, resortleaders.com, campleaders.com domain names and other sites owned, operated or controlled by the Sponsors (collectively, the “Website”), you agree to the terms and conditions set forth herein (the “Official Rules”), which apply to all users of the Website (“Users”). Please do not use the Website if you do not agree to these Rules and/or the Sponsors’ Privacy Policy.

Term

The 2019 Smaller Earth Photo Contest (the “Contest”) begins September 1st, 2019 at 12:00 p.m. (GMT) and ends October 30, 2019, 12:00 p.m. (GMT).

ALL ENTRIES MUST BE RECEIVED BY SEPTEMBER 30, 2019 AT 12:00 P.M. (GMT).

Information on how to enter and prizes form part of these Official Rules. By submitting an entry, each entrant agrees to the Official Rules and warrants that his or her entry complies with all requirements set out in the Official Rules.

Who may enter

Main Prize Draw

All Camp Leaders and Resort Leaders Participants from the Season 2018/19 may enter the photo contest main prize draw.

CHI Special Award

To be eligible for the CHI Special Award entrants must have completed their summer 2019 exchange program on a Cultural Homestay International sponsored visa.

General

Employees of Sponsors, and their immediate family members (spouse, parent, child, sibling and their respective spouses, regardless of where they live) or persons living in the same households of such employees, whether or not related are not eligible.

How to enter

To enter, visit campleaders.com/resortleaders.com; complete the entry form with the required information and submit along with your photographs in accordance with the instructions that follow.

There is no limit on the number of photo submissions per person, but you can enter only once. Each entry must comply with the following requirements:

Photographs must be in digital format. All digital files must be 15 megabytes or smaller, must be in JPEG or .jpg format. Pictures from Snapchat/Instagram are not accepted.

The photograph, in its entirety, must be a single work of original material taken by the Contest entrant. By entering the Contest, entrant represents, acknowledges, and warrants that the submitted photograph is an original work created solely by the entrant, that the photograph does not infringe on the copyrights, trademarks, moral rights, rights of privacy/publicity or intellectual property rights of any person or entity, and that no other party has any right, title, claim, or interest in the photograph.

The photograph must not, in the sole and unfettered discretion of the Sponsor, contain obscene, provocative, defamatory, sexually explicit, or otherwise objectionable or inappropriate content.

Watermarks are unacceptable. Unless Sponsor receives a non-watermarked version of the entry within ten (10) days following its request, the entry will be disqualified.

Sponsor reserves the right to examine the original photograph/source material in order to confirm compliance with these rules.

Judging

Main Prize Draw

The main prize draw judging consists of three (3) rounds of evaluation. In round one, pre-selection will be made by a Country Office. They will select at least 1 photo per participant in each Category from among all eligible entries. After the first round, all entries will be posted onto Facebook and will proceed to round two. In round two your local Camp Leaders Country Office will collectively select a Country Winner based on photo engagement, quality and subject matter.

In round three, the International Judges will select a International Winner from among the Country Winners. In the event of a tie, the tied entries will be re-submitted to the Judges for a re-judging between the tied entries alone.

Winners will be chosen in October and will be notified by e-mail. Decisions of the Judges are final and binding. Releases

CHI Special Award

CHI will judge the award based on the quality and subject matter of story and photograph submitted. CHI will select a final round of 10 entrants from all submissions, following the final round selection one winner will be selected by CHI judges. The decision made by CHI is final and irrevocable.

General

If the photograph contains any material or elements that are not owned by the entrant and/or which are subject to the rights of third parties, and/or if any persons appear in the photograph, the entrant is responsible for obtaining, prior to submission of the photograph, any and all releases and consents necessary to permit the exhibition and use of the photograph in the manner set forth in these Official Rules without additional compensation. If any person appearing in any photograph is under the age of majority in their state/province/territory of residence the signature of a parent or legal guardian is required on each release.

Upon Sponsor’s request, each entrant must be prepared to provide (within seven (7) calendar days of receipt of Sponsor’s request) a signed release from all persons who appear in the photograph submitted, and/or from the owner of any material that appears in the photograph entry, authorizing Sponsor and its licensees (“Authorized Parties”) to reproduce, distribute, display, and create derivative works of the entry in connection with the Contest and promotion of the Contest, in any media now or hereafter known. Failure to provide such releases upon request may result in disqualification at any time during the Contest and selection of an alternate winner.

Contest Prizes

Main Prize Draw

The 2019 Smaller Earth Photo Contest winner will receive a trip to New York with 4 nights accommodation and return flights. Prize is not redeemable for cash.

Entrants acknowledge that Smaller Earth Group are not responsible for any fees the winner may incur in addition to the advertised prize. Any additional fees are sole responsibility of the prize winner and guest. This includes, but is not limited to, ESTA or relevant Visa fees, transport, upgrades and food or beverages. Flights cannot be booked during high season and are subject to availability. Booking must happen at least 30 days before travel.

CHI Special Award

One round trip flight ticket to a CHI selected destination outside the winner’s home country. Up to four nights maximum accommodation. Travel dates must be outside high season and are subject to availability, and booking must be made at least 30 days before travel. Transfers, food, and incidentals related to travel are not included. Prize redemption must be used by December 31, 2020. Prize is not redeemable for cash.

Entrants acknowledge that CHI are not responsible for any fees the winner may incur in addition to the advertised prize.

License

By entering the Contest, all entrants grant an irrevocable, perpetual, worldwide non-exclusive license to Sponsors, to reproduce, distribute, display and create derivative works of the entries (along with a name credit) in connection with the Contest and promotion of the Contest, in any media now or hereafter known, for no additional compensation, including, but not limited to: display at a potential exhibition of winners or online highlighting entries or winners of the Contest; and offering as downloadable wallpaper to users of the Contest website (the “License”). Entrants consent to Sponsor doing or omitting to do any act that would otherwise infringe the entrant’s “moral rights” in their entries. Display or publication of any entry on an Authorized Party’s website does not indicate the entrant will be selected as a winner. Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use as authorized by the License. Additionally, by entering, each entrant grants to Authorized Parties the unrestricted right to use all statements made in connection with the Contest, and pictures or likenesses of Contest entrants, or choose not to do so, at their sole discretion, except where prohibited by law. Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use.

Limitation of Liability

By entering this Contest, all entrants agree to release, discharge, and hold harmless Sponsor and its partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives from any claims, losses, and damages arising out of their participation in this Contest or any Contest-related activities and the acceptance and use, misuse, or possession of any prize awarded hereunder. Conditions

THIS CONTEST IS VOID WHERE PROHIBITED. Entrants agree that this Contest shall be subject to and governed by the laws of the inhabitant’s country. To the extent permitted by law, the right to litigate, to seek injunctive relief or to make any other recourse to judicial or any other procedure in case of disputes or claims resulting from or in connection with this Contest are hereby excluded and any entrant expressly waives any and all such rights. Certain restrictions may apply. Entries are void if Sponsor determines the photograph to not be an original, or if the entries are incomplete, inaccessible or blocked, corrupted, damaged, irregular, altered, counterfeit, produced in error or obtained through fraud or theft.

By entering, entrants also agree (a) to be bound by these Official Rules; (b) that the decisions of the Judges are final and binding with respect to all matters relating to the Contest; and (c) if the entrant wins that Authorized Parties may use the winning photographs and each winner’s name, photograph, likeness, and/or voice in any publicity or advertising relating to the Contest or future promotions without compensation or approval (except where prohibited by law).

In the event that the selected winner(s) of any prize is/are ineligible, cannot be traced or does/do not respond within ten (10) days to a winner notification as required by the “Contest Prizes” rules above, or refuses the prize, the prize will be forfeited and Sponsor, in its sole discretion, may choose whether to award the prize to another entrant.

Sponsor reserves the right to verify the validity and originality of any entry and/or entrant (including an entrant’s identity and address) and to disqualify any entrant who submits an entry that is not in accordance with these Official Rules or who tampers with the entry process. Failure by Sponsor to enforce any of its rights at any stage does not constitute a waiver of those rights.

We are not responsible/liable for any disruption caused by weather, strikes or extraordinary circumstances. Right to cancel or suspend contest

If for any reason the Contest is not capable of running as planned, due to infection by computer virus, bugs, worms, trojan horses, denial of service attacks, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of Sponsor that corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Contest, Sponsor reserves the right, at its sole discretion, to disqualify any individual(s) who tamper with the entry process, and/or to cancel, terminate, modify, or suspend the Contest. If Sponsor elects to cancel or terminate the Contest, Sponsor will not retain any rights in the submitted photographs, and will return the fees submitted with each entry.

For CHI contestants and winner, resolution of disputes. All parties agree to resolve any and all disputes solely by arbitration in San Rafael, California USA by a member in good standing of the American Arbitration Association. Furthermore, both parties agree to abide by the decision of the Arbitrator as the final disposition of the disagreement. Both parties agree to share the cost of arbitration in equal amounts.

Data Privacy

Entrants agree that personal data, including name and address and email address may be processed, shared, and otherwise used for the purposes and within the context of the Contest and any other purposes outlined in these Official Rules.

The data may also be used by Sponsor in order to verify the entrant’s identity or to otherwise verify the entrant’s eligibility to participate in the Contest. Entrants have the right to access, review, rectify, or cancel any personal data held by Sponsor by writing to Sponsors. Personal data will be used by Sponsors and its affiliates exclusively for the purposes stated herein.

General

Acknowledgment that the promotion is in no way sponsored, endorsed or administered by, or associated with Facebook.

All information provided is subject to change without notice.